created 14 October 2026 · last modified 14 October 2026

File an IPRA in five minutes.

Public dollars buy these contracts. The contracts are public records. The fastest way to know what is in them is to ask. The New Mexico Inspection of Public Records Act gives any person the right to read them. This page hands you the request, the address, and the timeline.

§01Why this matters

Vendor data processing agreements set the rules for what happens to a child's voice, typed conversations, and learning patterns after they leave the classroom. Most districts, including SFPS, do not post these agreements publicly by default. The contracts and their DPAs are still public records under New Mexico law. A request brings them out into the open within a statutory window. The campaign relies on that request being made by enough people in enough districts that the terms become legible to the communities the children come from.

§02The request

Copy the subject line and the body below into an email. Fill in the bracketed fields (your name, address, today's date, the SFPS records custodian address from the next section, and your fee cap). The request covers contracts, DPAs, communications, AI deliberation-body minutes, and equity assessments from January 1, 2022 to today.

subject

Inspection of Public Records Act Request — AI vendor contracts and related records

body

[Your name]
[Your address or email]
[Today's date]

Santa Fe Public Schools
Custodian of Public Records
[SFPS records request address — see below]

Subject: Inspection of Public Records Act Request — AI vendor contracts and related records

Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, §§ 14-2-1 to 14-2-12, I request to inspect or obtain copies of the following public records held by Santa Fe Public Schools:

1. All contracts, statements of work, purchase orders, and amendments thereto entered into between Santa Fe Public Schools and any of the following vendors from January 1, 2022 to the date this request is fulfilled:
   a. OpenAI, OpenAI L.L.C., OpenAI Global LLC, or any OpenAI affiliate (including for ChatGPT, ChatGPT Edu, ChatGPT for Teachers, ChatGPT for Schools, the OpenAI API, or any related service);
   b. Khan Academy, Inc., or Khan Lab School, Inc. (including for Khanmigo or any related AI tutoring service);
   c. Amira Learning, Inc., or any successor entity following the 2024 Istation merger — including records sufficient to show which Amira products are licensed by the district (assessment, tutoring, or instructional products), for which grade levels, and whether any Amira product is assigned for student use at home;
   d. Prodigy Education, Inc. (Prodigy Math or Prodigy English) — or, if no contract, payment, or license exists, a written statement to that effect.

2. All data processing agreements (DPAs), data sharing agreements, business associate agreements, privacy addenda, security addenda, and FERPA addenda associated with the contracts identified in item 1.

3. All written communications between Santa Fe Public Schools staff and the vendors named in item 1 concerning student data retention, model training on student data, voice-recording retention, "improvement" or "service-improvement" provisions, and de-identification standards, for the period January 1, 2022 to the date this request is fulfilled.

4. The roster, meeting agendas, and meeting minutes for any recurring district-level body that has deliberated on AI procurement, AI policy, or AI integration in Santa Fe Public Schools from January 1, 2022 to the date this request is fulfilled.

5. Any internal or external equity audit, broadband-access assessment, device-ratio assessment, or accessibility review conducted by or for Santa Fe Public Schools in connection with AI tool deployment, for the period January 1, 2022 to the date this request is fulfilled.

6. Records sufficient to identify the applications, extensions, and web services pre-loaded, pre-installed, or centrally deployed on student devices issued to grades K-5 for the 2025-26 and 2026-27 school years, including any AI-powered or adaptive-learning applications.

I request copies in electronic format (PDF preferred) where available. If any responsive record is withheld in whole or in part, please cite the specific statutory basis for the withholding consistent with NMSA 1978, § 14-2-1(A). If estimated reproduction fees will exceed [your fee cap, e.g., $25], please notify me before incurring them.

The statutory response window for this request is three business days for initial response and fifteen business days for production or a written explanation of delay, per NMSA 1978, § 14-2-8.

Thank you for your prompt attention to this request.

Respectfully,
[Your name]
[Your contact information]

§03How to send it

New Mexico law allows IPRA requests to be sent by mail, by hand delivery, by fax, or by email to the designated records custodian. The Santa Fe Public Schools records custodian contact information listed on the district's public website is the correct destination. If the district has not published a current address, the superintendent's office or the general counsel's office is the appropriate fallback.

where to send

Santa Fe Public Schools, Office of the Superintendent or designated Records Custodian (verify the current address on sfps.info before sending).
Send by email with the subject line above. Request a delivery receipt or send by certified mail if you want a record of receipt for the fifteen-business-day count.
Keep a copy of the request, the date sent, and any response (including a request for an extension). The Source Bank can publish redacted excerpts with your permission.

Note: this page does not collect or store the request you send. Your request is between you and the school district. If you choose to share the response with the campaign, the source bank at /advocacy/sfps/sources is the place.

§04What happens next

within 3 business days

The records custodian must acknowledge receipt and either produce the records or provide a written estimate of when they will be produced. NMSA 1978, § 14-2-8(B).

within 15 business days

The records custodian must produce the records or provide a written explanation of delay. NMSA 1978, § 14-2-8(D).

if denied

A denial must be in writing and must cite the specific statutory basis. You may file a complaint with the New Mexico Attorney General under NMSA 1978, § 14-2-12, or seek judicial enforcement. The AG's Open Government Division publishes a complaint form.

Reproduction fees are governed by NMSA 1978, § 14-2-9 and may not exceed actual cost. Most electronic records carry no fee. The fee-cap line in the template lets you require advance notice if fees would apply.

§05What to do with what you get

Read the data retention sections of each DPA first. The phrase to search for is "improvement," "service improvement," "de-identified," and "training." That is where the long-tail commitments live.
Read the deliberation minutes second. The question is who was in the room and which voices appear in the record.
Send anything noteworthy to a journalist covering New Mexico education. The Santa Fe New Mexican, Searchlight New Mexico, and Source NM all cover this beat.
If you are willing, send a redacted copy to the campaign at kinetic-trust@proton.me. With permission, excerpts will be added to the public source bank.

§06The state’s records

The Amira mandate is the state’s, not the district’s. The contract value and term, the vetting records the Legislature’s analyst could not identify, and the subprocessor agreements all live at the Public Education Department — a separate agency, subject to the same statute, on the same fifteen-business-day clock. If you have five more minutes, this second request asks the state for what the district cannot produce.

subject

Inspection of Public Records Act Request — Amira/Istation assessment contract and AI vetting records

body

[Your name]
[Your address or email]
[Today's date]

New Mexico Public Education Department
Custodian of Public Records
300 Don Gaspar Ave., Santa Fe, NM 87501

Subject: Inspection of Public Records Act Request — Amira/Istation assessment contract and AI vetting records

Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, §§ 14-2-1 to 14-2-12, I request to inspect or obtain copies of the following public records held by the Public Education Department:

1. The current contract between the Public Education Department and Istation, LLC and/or Amira Learning, Inc. for statewide reading assessment services, including all amendments, renewals, statements of work, and pricing schedules, and any records documenting the continuation of the Istation contract under the Amira Learning name following the June 2024 merger.

2. All data processing agreements, data sharing agreements, privacy addenda, and security addenda associated with the contract identified in item 1, including any agreements with subprocessors or subcontractors of Amira Learning (for example, agreements comparable to the Instructure, Inc. data sharing agreement published by the Louisiana Department of Education).

3. All records documenting the evaluation, vetting, piloting, or review process the Department conducted or relied upon before requiring Amira ISIP statewide for kindergarten through second grade beginning in the 2025-26 school year, including any accuracy, bias, accessibility, or privacy assessments.

4. All records documenting the Department's guidance to districts on student voice-recording retention in Amira ISIP, including the development of the provision permitting local administrators to remove retention of student voice recordings.

5. Records sufficient to show the total amounts paid by the Department to Istation, LLC and/or Amira Learning, Inc. for each fiscal year from FY2023 through the date this request is fulfilled.

6. The umbrella contract held by Cooperative Educational Services under which the Department acquires Amira, and the current and prior year-to-year intergovernmental agreements between the Department and Cooperative Educational Services referenced in the Department's testimony to the Legislative Education Study Committee on July 15, 2026, including all amendments, pricing schedules, and statements of work.

7. All records documenting the development, configuration, and operation of the "troubled child alert" feature described in the Department's July 15, 2026 testimony to the Legislative Education Study Committee — including the criteria by which student utterances are flagged, the recipients of alerts, any guidance issued to district test coordinators, and the retention and privacy treatment of flagged student speech.

8. Records sufficient to show the Department's current retention configuration for New Mexico student voice recordings and assessment data in Amira — including whether data is purged at the end of each school year, retained across years, or otherwise configured, per the vendor's July 15, 2026 testimony that data is held or deleted at the contracting agency's discretion.

9. The memorandum from the Secretary of Public Education requiring districts to progress monitor students using the Amira platform, referenced in public comment to the Legislative Education Study Committee on July 16, 2026 by a district administrator, together with any accompanying guidance to districts on the use of Amira for progress monitoring in place of district-selected assessment systems.

10. All guidance, directives, or communications from the Department to districts regarding enforcement of or compliance with the required 30 minutes per week of Amira tutoring — including any records describing consequences, monitoring, or reporting obligations for schools, teachers, or students who do not meet weekly usage targets.

I request copies in electronic format (PDF preferred) where available. If any responsive record is withheld in whole or in part, please cite the specific statutory basis for the withholding consistent with NMSA 1978, § 14-2-1(A). If estimated reproduction fees will exceed [your fee cap, e.g., $25], please notify me before incurring them.

The statutory response window for this request is three business days for initial response and fifteen business days for production or a written explanation of delay, per NMSA 1978, § 14-2-8.

Thank you for your prompt attention to this request.

Respectfully,
[Your name]
[Your contact information]

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How to cite

APA 7th ed.

Perkins, C. (2026, May). File an IPRA in five minutes [Records request guide]. The Santa Fe AI. https://kinetic-trust-protocol.net/advocacy/sfps/file-an-ipra